Thank you for visiting KP 21st Century College (“the College”, “we”, “us”, or “our”). We value your trust and are committed to protecting your privacy. This Privacy Policy explains how we collect, use, store, and safeguard your personal information when you access our website www.kp21stcenturycollege.com, apply for admission, or use any of our academic or digital services.

This Privacy Policy is a legally binding document between you and KP 21st Century College and must be read in conjunction with our Terms & Conditions.

By accessing or using our website or services, you agree to the collection and use of information in accordance with this Privacy Policy. If you do not agree, please discontinue use of the website.

Applicability of This Policy

This Privacy Policy applies to:

• Visitors to the College website
• Applicants, students, parents, and guardians
• Users of online portals, forms, or services
• Any interaction with the College through digital or offline modes

This policy becomes effective from the date you visit the website or submit any information to the College.

Information We Collect

1. Information Provided by You

We may collect personal information provided by you during admission, registration, counselling, communication, or academic processes, including but not limited to:

• Personal Information: Full name, date of birth, age, gender, photograph, blood group, nationality
• Contact Information: Email address, phone number, residential address
• Parent/Guardian Information: Name, contact details, address
• Educational Details: Academic qualifications, certificates, marks, course preferences
• Identity Information: Application forms, declarations, supporting documents
• Account Information: Username and password for online portals
• Other Information: Feedback, enquiries, responses submitted through forms or email

2. Photographs and Video Recordings

Photographs and video recordings may be captured during:

• Classes and academic activities
• Events, seminars, workshops, and celebrations
• Institutional programs

Such content may be used for academic records, internal documentation, website display, brochures, social media, or promotional materials.

3. Information Collected Automatically

When you visit our website, we may automatically collect certain technical information, such as:

• IP address
• Browser type and version
• Device information
• Operating system
• Language preferences
• Pages visited and navigation patterns
• Date, time, and duration of visits
• Referring URLs
• Approximate location data

This information helps us understand user behaviour and improve website performance.

Cookies and Tracking Technologies

The College website may use cookies, analytics tools, and similar tracking technologies to enhance functionality and user experience.

• Cookies help remember preferences and improve navigation
• You may control or disable cookies through your browser settings
• Disabling cookies may affect certain website features

Third-party tools or plugins used on the website are governed by their respective privacy policies. The College is not responsible for third-party data collection practices.

Payment Information

When payments are made for admission or services:

• We may collect billing name and billing address
• We do not collect or store credit/debit card numbers, CVV, PIN, OTP, or bank details

All payments are processed through secure third-party payment gateways. KP 21st Century College shall not be responsible for errors, failures, or issues occurring on payment gateway platforms.

How We Use Your Information

1. Academic and Administrative Purposes

Your information may be used to:

• Process admissions and enrolment
• Maintain academic and attendance records
• Manage examinations, results, and certificates
• Provide access to online learning platforms

2. Communication

We may contact you through email, phone calls, SMS, or WhatsApp for:

• Admission updates
• Academic schedules and notices
• Fee reminders
• Events and institutional announcements
• Emergency or safety communication

3. Personalization and Improvement

Information may be analysed to:

• Improve website usability
• Enhance academic services
• Customize user experience
• Develop new features or resources

4. Legal, Safety, and Compliance Purposes

Information may be used or disclosed:

• To comply with applicable laws and regulations
• In response to lawful requests by government or regulatory authorities
• To protect the rights, safety, and property of the College, students, and staff
• To investigate fraud, misconduct, or security threats

All such use shall be strictly in accordance with Indian law.

Sharing and Disclosure of Information

KP 21st Century College does not sell or rent personal information.

Information may be shared only:

• With authorized service providers (IT services, payment processing, verification agencies)
• When required by law or court order
• With government authorities for regulatory or investigative purposes
• With your explicit consent

All third parties are required to maintain confidentiality and data security.

Data Security

The College implements reasonable technical, physical, and administrative safeguards to protect personal data from unauthorized access, loss, misuse, alteration, or disclosure.

Access to personal information is limited to authorized personnel only. While we strive to protect your data, no system can guarantee complete security.

Data Retention and Disposal

Personal information is retained:

• As long as required for academic, administrative, legal, or regulatory purposes

When data is no longer required, the College takes reasonable steps to securely delete, anonymize, or de-identify such information.

User Responsibility

Users are responsible for:

• Maintaining confidentiality of login credentials
• All activities performed using their accounts

The College shall not be responsible for unauthorized access due to user negligence.

Children and Minors

For students who are minors, information may be collected and processed with the knowledge and consent of parents or legal guardians, in accordance with applicable laws.

Jurisdiction

This Privacy Policy shall be governed by the laws of India.
All disputes arising under this Policy shall be subject to the exclusive jurisdiction of the competent courts at Hyderabad, Telangana only.

Applicable Law

This Privacy Policy is an electronic record under the Information Technology Act, 2000, and applicable rules thereunder. It does not require physical or digital signatures.

Changes to This Privacy Policy

KP 21st Century College reserves the right to update or modify this Privacy Policy at any time. Any changes will be posted on this page and shall take effect immediately upon publication.

Users are encouraged to review this page periodically.

Contact Information

For questions, concerns, or requests related to this Privacy Policy,  please contact: Via Email: [email protected]